“Hey, my name is Ted and I teach facilitation. Good meetings are core and center because skilled facilitators can help the group be equals and move forward. Being heard and understood matters and creates a healthy and safe team culture.”
A sheet for facilitators – everything on one page!
Want to translate it? Contact firstname.lastname@example.org for an editable version.
See a real meeting
ca. 5 min
Check-in round. Everyone shares how they are entering the meeting
(A good chance for people to get to know you better!)
ca. 1 min
Making sure the circle is ready for the meeting:
- Attendance (Who is here/absent? Roles filled?)
- Duration (How long is this meeting?)
- Minutes (Last meeting’s minutes ok?)
- Info (any announcements outside of the circle’s domain?)
- Next meeting (When are we meeting next? Or, who schedules?)
Consent to the agenda
ca. 1 min
- Understand the agenda proposal
- (Asking for reactions/additions if desired)
- Consent/integrate objections to the agenda proposal
- Reports →
e.g. reports from sub-circle or parent circle, reports on metrics
- Explorations →
e.g giving feedback, brainstorming, generating proposals
- Decisions ↓
e.g. policy decisions, selections processes, possibly significant operational decisions, policy reviews
ca. 2 min
ca. 5 min
- content of the meeting
- interpersonal dynamics
These posters are useful for meeting rooms to remember the basic patterns of Sociocratic meetings.
The transparency of a visible poster creates shared understanding and accountability to an agreed-upon format.
Facilitation classes online!
Allow for clarifying questions
How do you relate to the objection?
Do you have ideas for amendments?
- modify the proposal
- shorten the term
- measure the concern (more info)
and go back to consent round
Featured Resources on Meeting Facilitation
I’m in virtual meetings every day. Here is what I love about them!
The way we come to a decision has a lot of influence on how people behave, how many voices can be heard, how they feel about the group they are a part of and what quality decision is going to be made. This video highlights the pros and cons of autocratic decision-making, voting, consensus and puts consent on the map as a better alternative.
A presentation about what consent decision making is, how to get there and what to do if there is no consent.
Consenting to the agenda of a meeting before launching into the meeting
Example of a quick report to a circle from its parent circle
A consent process with an objection that gets resolved.
Gathering ideas in rounds
Example of how to give the backlog a quick update to capture new information before closing the meeting
Example of a meeting evaluation: worked well, what could be improved?
Picture forming and proposal shaping and – almost – towards a decision. Also shows how to formally postpone a decision.
A quick checklist to make sure the circle is ready to start a meeting
An example of an opening round – personal and sweet
An entire meeting including opening round, ADMIN, consent to agenda, several consent decisions, picture forming and picture forming, an election, updating the backlog and closing round.
Stop overthinking. Start doing. Improve from there.
The sociocratic meeting format